Your convention registration includes a dance party, one lunch, two dinners and various entertainment and activities; access to the raffle room, competition room, programs, live auction, fashion show, souvenir shop, silent auction, and Rocker Café; admittance to the salesroom; convention-provided table gifts and the souvenir doll; option to participate in the fashion show, workshops, movie night, competition room, as well as the opportunity to be a table host.
NAME BADGES
Conventioneers must wear name badges at all times to gain admittance to any and all functions. A fee of $20.00 will be charged to replace each lost or misplaced name badge.
ACCESS TO CONVENTION EVENTS
Only individuals registered for the convention are permitted at the convention functions. An exception to this rule is made for a convention dealer’s non-registered helper who only has access to the Aisles of Vinyl salesroom.
CANCELLATIONS
ALL CANCELLATIONS MUST BE IN WRITING VIA MAIL AND POSTMARKED NO LATER THAN APRIL 19, 2010. A cancellation fee of $30.00 will be charged. Cancellations must be sent to: 2010 Convention, 4515 San Amaro Drive, Coral Gables, Florida 33146. Any cancellation request postmarked on or after April 20, 2010, will not be entitled to a refund or a convention package. Registrations are not transferable.
ON-SITE REGISTRATION DEADLINES AND ID REQUIREMENTS
All attendees must register in person at the registration booth before 11:00 a.m. on July 22, 2010, or the attendee’s registration will be forfeited and non-refundable. Any forfeited registration space will be offered to those on the waiting list. Proper Photo ID will be required upon registration. Proper Photo ID includes but is not limited to a driver’s license and/or passport.
AGE REQUIREMENTS
Conventioneers must be at least 13 years of age on or prior to July 21, 2010. Please have appropriate proof of age with photo, or another ID which would prove the age of the child. There is an immediate, non-refundable termination of the conventioneer’s registration if the age requirement is violated. Children under 13 years of age will only be allowed in the salesroom on public day.
CONVENTION SOUVENIRS
In order to receive convention package souvenirs, including but not limited to the convention doll, attendees must be present at the convention event at the time souvenirs are distributed.
PETS
Pets are not permitted at any convention function. The only exception is for service animals required for assistance.
DISABILITY-RELATED ACCOMMODATIONS AND/OR MOBILITY ASSISTANCE
If you will be using a wheelchair or cane or have other mobility assistance needs and did not check it on your registration form, please write to: 2010 Convention, 4515 San Amaro Drive, Coral Gables, Florida 33146 or e-mail BarbieRocks2010@aol.com
VEGETARIAN MEALS OR FOOD ALLERGIES
If you have not noted on your registration form that you require a vegetarian meal or have food allergies, please write to 2010 Convention, 4515 San Amaro Drive, Coral Gables, Florida 33146 or e-mail BarbieRocks2010@aol.com. We cannot guarantee availability of alternate meals during the convention if not pre-arranged.
CAMERAS AND RECORDING DEVICES
Taking pictures and video is encouraged at the fashion show, in the competition room, as well as of the stunning live and silent auction one-of-a-kind creations. Please note that photographs, video and audio recording devices are prohibited during the Mattel presentation and during the viewing of any other movies, slide presentations or live entertainment.
All other pictures, video or audio recordings of the 2010 convention are for your personal and private use only and may not be otherwise shown publicly or offered for sale. Your entry into the convention shall constitute your agreement and acceptance of these terms.
REGISTRATION PACKET
Your registration packet contains all of the valuable information you will need prior to and during convention. Refer to it often and plan to bring your USB or printed copy with you to the convention so you have it handy as a reference and so that you can use the tentative schedule prior to your on- site registration. At the on-site registration you will receive your convention souvenir bag with an updated schedule and lots of other surprises and goodies.
Before the Convention
MAKE BUSINESS CARDS
You will meet fun, new people from around the world who share your passion. This convention is all about Rock n Roll.
PLAN YOUR WARDROBE
Dress as your favorite Rock Star or just be comfortable in your favorite rockin’ t-shirt and jeans. It’s all about having fun. We will have a theme at each event for you to rock your wardrobe. Dressing to the theme is a fun way to get into the spirit of the convention. The majority of attendees do so and we will have a contest for the best-dressed male and female Rock Stars. Following the suggested dress code guidelines will not only enhance the festive atmosphere of the Convention but could win you a trophy. Click here for more details.
JOIN THE YAHOO CONVENTION GROUP
Our online Yahoo Group has been set up for the 2010 Convention. Join in on the fun and meet people, banter about the upcoming convention and share the excitement with fellow conventioneers. We have monthly surprises so don’t wait to sign up. Over 500 people already belong to the group so join in on the discussion.
Send an e-mail to 2010NBDCConvention-subscribe@yahoogroups.com to subscribe.
BE A MUSICAL LEGEND IN THE FASHION SHOW
The Fashion Show is always one of the most colorful and memorable events of the convention. Be a Rock Star in your own life-sized Barbie® doll outfit. Make sure to check out the list of fashions and register to be in the fashion show. Bring out your inner Rocker, and we’ll see you at the Musical Legends Fashion Show. Click here for more details.
TABLE HOSTING
Each table has one assigned “host” who is in charge of the table and extends hospitality to all of the table guests. The host distributes official convention gifts at each event. Although not required, many table hosts and table guests enjoy bringing small gifts to give to their fellow table friends. To keep a uniform appearance in the ballroom it is recommended that all host gifts be placed on the chairs. We would like to reserve the table for convention-provided items only. If you are interested in being a table host, submit your host sign-up information early to assure that you will get a spot. Click here for more details.
TABLE SEATING
You’ll be sitting at the same assigned table of 10 at each of the three major convention meal events. This gives you the opportunity to socialize and get to know your tablemates better. Each table has one assigned “host” who is in charge of the table and extends hospitality to all of the table guests. If you are looking for a table seat assignment, consider joining the online convention Yahoo Group to find a table to sit with or sign up for a table when you’re at the Mosh Pit Registration Desk.
PRACTICE, PRACTICE, PRACTICE YOUR FAVORITE SONG
We need some wonderfully talented singers and air guitar players for the Recording Studio – Karaoke dinner. Click here for more details.
BACKSTAGE PASS
Skip the lines with the Backstage Pass. This special pass gets you: preferred seating at the Rocker Café, early access to the souvenir shop, early access to the raffle room, a special viewing for the competition room and maybe a surprise or two. (Preferred seating is for Backstage Pass holders only – sorry no saving seats for non pass holders). Click here for form and ordering details.
During the Convention
AISLES OF VINYL SALESROOM
The salesroom will have an incredible collection of items from the top dealers from around the world, amazing doll artists and individual collectors thinning their own collections. You may just find exactly what you have been looking for all year long. So save your pennies! The Salesroom will open Thursday and Friday to conventioneers only and will open to the public on Saturday. To be a dealer in the largest all-Barbie® sales room send in your sales room contract. Click here for more details.
ROCKIN' RAFFLE ROOM
Each year the Raffle Room features an extravaganza of dolls, outfits, accessories, gift baskets and unique items. Raffle tickets are for sale in the Raffle Room. Make things easier for yourself: bring your own address labels that include your registration number to place on the back of your raffle tickets. Better yet, pre-order your tickets with your name and registration number pre-printed for you. Click here for more details.
FOR THE LATEST CONVENTION INFORMATION
The official website for the Convention is this site, www.barbieconvention.com. We have all the relevant forms and schedules available on this site. This will also be the place to preview the many silent and live auction items that will be available at the Convention (photos and descriptions are subject to Mattel approval and will be posted accordingly).
FIRST TIMERS ORIENTATION
Don’t miss it! If you’ve never attended a Barbie® Doll Convention, plan on attending the First Timers Orientation. We will fill you in on the ins and outs of convention. It’s a great place to meet friends you will keep for a life time. You can learn more about it in the Programs section of this site - click here.
ROOM SHOPPING
Room shopping will be open in the days before the convention and ending Wednesday night. We will attempt to group the majority of people selling from their rooms on several floors as a convenience for shoppers as well as other guests of the hotel. Check the bulletin boards on the sales floors to see who is selling where. Hotel security will be present to make sure only conventioneers are selling from their rooms and that no further room sales will be allowed after Wednesday night.
ROOM SALES/ADVERTISEMENTS
Do not post sales information on walls or elevators. Bulletin boards placed throughout the hotel will be available for anyone wishing to post advertisements. Posting of sales information anywhere except designated bulletin boards may result in removal and/or damage charges to the advertiser.
BE KIND TO THE ROADIES / VOLUNTEERS
The Steering Committee and Committee Chairs are 100% volunteers. We have worked VERY hard to make this Convention an enjoyable experience for you because, like you, we love our hobby. Our volunteers are from many doll clubs and from the local charities who are involved with the Convention. This is not a corporate or commercial enterprise that is designed to make money; our event is designed to delight you. Rest assured that we will do our best to meet your needs as our guests. We hope that you enjoy yourself to the max and will take a moment to express your appreciation to any of our volunteers. It will make their day.
