TABLE HOST INFORMATION
A very important role at each convention seated event is the dedicated person who volunteers
to serve as a table host. At each of three “seated” meal functions (Dress Rehearsal Luncheon,
Opening Night Dinner, and Gala Cast Party Dinner) you will be seated at tables of ten. You will stay
at that same table number with the same group of conventioneers throughout the convention. The
principal role of the table host is to create a friendly environment for all, to introduce tablemates,
encourage conversation, and help with any special needs. The host is frequently a primary contact for
the convention, and it is often his/her thoughtfulness, friendliness and sense of camaraderie that
make convention memorable to attendees. As a table host you will be expected to attend a brief
table host meeting on Wednesday.
We encourage people who are friendly, outgoing and positive to consider acting as a table host.
As a table host, you are required to arrive early at every meal function to assist the convention
planners with table and gift preparations. Hosts are also responsible for the distribution of convention
gifts, and as such, must ensure that all of their conventioneer tablemates are in attendance at each
function in order for them to receive the gifts. If any conventioneer is not present at a function, or
if there are any extra convention gifts at your table, it is the host’s responsibility to return extra
gifts to the Host Chair or Gift Distribution Chair at the end of each function.
You may opt to sign up for your table and tablemates in advance of the convention. This
option presents the opportunity for tablemates to get to know each other in advance. Individuals
may choose to wait until you arrive and sign up for a table then. Either way, you’ll have a great
A word (or two) about TABLE GIFTS. You’re going to hear a lot about this topic. First, you
should know that at every meal function, the convention planners have created wonderful gifts for
each conventioneer. Those gifts from the convention are the only ones anyone should “expect”. If a
table host, or a table guest should decide to give gifts to their tablemates, that’s entirely each
The 2015 Convention organizers are aware that a lot of time and energy is often spent on
personal table gifts, and we want you to know that this creativity and generosity is welcome! Please
feel free to present any table gifts in any manner you wish (including displaying them on the table).
We only ask that you refrain from interfering with the table settings by the hotel in order to allow
efficient food service and be sure that the integrity and view of the convention centerpiece is not
affected. Since gifts for tablemates are strictly at your discretion, please do not let this affect your
decision to become a table host. Again, the real duties of the host are to make everyone comfortable
and happy at convention.
Only one person per table is considered the official Convention Host. Should you decide to ask another
person or persons at your table to share your duties, only the officially designated person will be acknowledged
as the Host by convention.
Thank you for considering this important role at the 2015 Convention.
Table Host Guest List Form