Table Hosts

An important role at each convention seated event is the dedicated person who volunteers to serve as a table host. At each of three “seated” meal functions (The Factory Luncheon, Pop Art Pow Dinner, and Urban Graffiti Dinner) you will be seated at tables of ten including yourself. You will stay at that same table number with the same group of conventioneers throughout the convention. The principal role of the table host is to create a friendly environment for all, to introduce tablemates, encourage conversation, and assist any guest with any special needs. The table host is frequently a primary contact for the convention and it is often his/her thoughtfulness, friendliness and sense of camaraderie that make convention memorable to attendees. As a table host you will be required to attend a brief table host meeting on Wednesday.

BarbieWe encourage people who are friendly, outgoing, and positive to consider acting as a table host. As a table host, you will arrive early at every meal function to assist the convention planners with table and gift preparations as needed. Hosts also may be asked to assist with distribution of convention gifts, and as such, must ensure that all of their conventioneer tablemates are in attendance at each function in order for them to receive their gift. If any conventioneer is not present or if there are any extra convention gifts at your table for any reason, it is the host’s responsibility to return the extra gifts to the Host Chair or Gift Distribution Chair when the function is over.

It is strongly suggested that all table hosts join a private Facebook page created just for this group. The Host Chair will monitor the page and get you added to it. This page will be used to pass on any important information from the convention group, and for you to get to know your fellow table hosts, ask questions, give answers, and share experiences. Please note on the application form whether or not you have a Facebook account so the Host Chair will know to get any important info to you by email if you do not.

You may opt to sign up your tablemates in advance of the convention. This option presents the opportunity for tablemates to get to know each other before the convention.

A word (or two) about TABLE GIFTS. You’re going to hear a lot about this topic. First, you should know that at every meal function, the convention planners have created wonderful gifts for each conventioneer. Those gifts from the convention are the only ones anyone should “expect”. If a table host or a table guest should decide to give gifts to their tablemates, that’s entirely each individual’s choice.

The 2016 Convention organizers are aware that a lot of time and energy is often spent on table gifts and we want you to know that this creativity and generosity is welcome! Please feel free to present any table gifts in any manner you wish (including displaying them on the table). We only ask that you refrain from interfering with the table settings by the hotel in order to allow efficient food service and be sure that the integrity and view of the convention centerpiece is not affected. Only convention centerpieces may be placed on the tables.

Since gifts for tablemates are strictly at your discretion, please do not let this affect your decision to become a table host. Again, the real duties of the host are to make everyone comfortable and happy at convention.

Only one person per table is considered the official Convention Table Host. Should you decide to ask another person or persons at your table to share your duties, only the officially designated person will be acknowledged as the Host by the convention.

Thank you for considering this important role for the 2016 Convention.

To sign up as a Table Host, send a completed Table Host Sign-Up Form to:

Table Host Registration
Zinna Swann
811 Somersby Drive
Dallas, GA 30157

Shortly after you are confirmed as a host you will be added to a Table Hosts Private Facebook page. Here you will be able to chat with other table hosts, share ideas, ask questions, and you may find some conventioneers looking for seats from
fellow hosts.

Also after you are confirmed as a host, you may send in a Table Host/Guest List Form to designate conventioneers you would like to have at your table.  This form must be submitted by May 27, 2016.

Questions? Email your Table Host Chair Zinna Swann at

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